To kick things off, here’s the list I’ve been able to compile. If you see one I missed, please drop it in the comments, and I’ll be sure to add it to the master list below. Have fun!
Outlook 2010 Keyboard Shortcut Keys
CTRL+1: Switch to Mail.
CTRL+2: Switch to Calendar.
CTRL+3: Switch to Contacts.
CTRL+4: Switch to Tasks.
CTRL+5: Switch to Notes.
CTRL+6: Switch to Folder List in Navigation Pane.
CTRL+7: Switch to Shortcuts.
CTRL+PERIOD: Switch to next message (with message open).
CTRL+COMMA: Switch to previous message (with message open).
CTRL+SHIFT+TAB or SHIFT+TAB: Move between the Navigation Pane, the main Outlook window, the Reading Pane, and the To-Do Bar.
CTRL+TAB: Move around message header lines in the Navigation Pane or an open message.
Arrow keys: Move around within the Navigation Pane.
ALT+B or ALT+LEFT ARROW: Go back to previous view in main Outlook window.
CTRL+Y: Go to a different folder.
F3 or CTRL+E: Go to the Search box.
ALT+UP ARROW or CTRL+COMMA or ALT+PAGE UP: In the Reading Pane, go to the previous message.
SPACEBAR: In the Reading Pane, page down through text.
SHIFT+SPACEBAR: In the Reading Pane, page up through text.
ALT+RIGHT ARROW: Go forward to next view in main Outlook window.
CTRL+SHIFT+I: Switch to Inbox.
CTRL+SHIFT+O: Switch to Outbox.
CTRL+K: Check names.
ALT+S: Send.
CTRL+R: Reply to a message.
CTRL+SHIFT+R: Reply all to a message.
CTRL+ALT+R: Reply with meeting request.
CTRL+F: Forward a message.
CTRL+ ALT+J: Mark a message as not junk.
CTRL+SHIFT+I: Display blocked external content (in a message).
CTRL+ SHIFT+S: Post to a folder.
CTRL+SHIFT+N: Apply Normal style.
CTRL+M or F9: Check for new messages.
UP ARROW: Go to the previous message.
DOWN ARROW: Go to the next message.
CTRL+N: Create a message (when in Mail).
CTRL+SHIFT+M: Create a message (from any Outlook view).
CTRL+O: Open a received message.
CTRL+SHIFT+D: Delete and Ignore a Conversation.
CTRL+SHIFT+B: Open the Address Book.
INSERT: Add a Quick Flag to an unopened message.
CTRL+SHIFT+G: Display the Flag for Follow Up dialog box.
CTRL+Q: Mark as read.
CTRL+U: Mark as unread.
CTRL+SHIFT+W: Open the Mail Tip in the selected message.
ALT+ENTER: Show the properties for the selected item.
CTRL+SHIFT+U: Create a multimedia message.
CTRL+SHIFT+T: Create a text message.
CTRL+ALT+M: Mark for Download.
CTRL+ALT+U: Clear Mark for Download.
F9: Send and Receive.
CTRL+B (when a Send/Receive is in progress): Display Send/Receive progress.
CTRL+SHIFT+D: Dial a new call.
F3 or CTRL+E: Find a contact or other item (Search).
F11: Enter a name in the Search Address Books box.
SHIFT+letter: In Table or List view of contacts, go to first contact that starts with a specific letter.
F5: Update a list of distribution list members.
CTRL+Y: Go to a different folder.
CTRL+SHIFT+B: Open the Address Book.
CTRL+SHIFT+F: Use Advanced Find.
CTRL+SHIFT+PERIOD: In an open contact, open the next contact listed.
F11: Find a contact.
ESC: Close a contact.
CTRL+SHIFT+X: Send a fax to the selected contact.
CTRL+N: Create a new appointment (when in Calendar).
CTRL+SHIFT+A: Create a new appointment (in any Outlook view).
CTRL+SHIFT+Q: Create a new meeting request.
CTRL+F: Forward an appointment or meeting.
CTRL+R: Reply to a meeting request with a message.
CTRL+SHIFT+R: Reply All to a meeting request with a message.
ALT+0: Show 10 days in the calendar.
ALT+1: Show 1 day in the calendar.
ALT+2: Show 2 days in the calendar.
ALT+3: Show 3 days in the calendar.
ALT+4: Show 4 days in the calendar.
ALT+5: Show 5 days in the calendar.
ALT+6: Show 6 days in the calendar.
ALT+7: Show 7 days in the calendar.
ALT+8: Show 8 days in the calendar.
ALT+9: Show 9 days in the calendar.
CTRL+G: Go to a date.
ALT+= or CTRL+ALT+4: Switch to Month view.
CTRL+RIGHT ARROW: Go to the next day.
ALT+DOWN ARROW: Go to the next week.
ALT+PAGE DOWN: Go to the next month.
CTRL+LEFT ARROW: Go to the previous day.
ALT+UP ARROW: Go to the previous week.
ALT+PAGE UP: Go to the previous month.
ALT+HOME: Go to the start of the week.
ALT+END: Go to the end of the week.
ALT+MINUS SIGN or CTRL+ALT+3: Switch to Full Week view.
CTRL+A: Select all contacts.
CTRL+F: Create a message with selected contact as subject.
CTRL+J: Create a Journal entry for the selected contact.
CTRL+N: Create a new contact (when in Contacts).
CTRL+SHIFT+C: Create a new contact (from any Outlook view).
CTRL+O: Open a contact form for the selected contact.
CTRL+SHIFT+L: Create a distribution list.
CTRL+P: Print.
CTRL+ALT+2: Switch to Work Week view.
CTRL+COMMA or CTRL+SHIFT+COMMA: Go to previous appointment.
CTRL+PERIOD or CTRL+SHIFT+PERIOD: Go to next appointment.
CTRL+E: Find a message or other item.
ESC: Clear the search results.
CTRL+ALT+A: Expand the search to include All Mail Items, All Calendar Items, or All Contact Items, depending on the module you are in.
CTRL+SHIFT+F: Use Advanced Find.
CTRL+SHIFT+P: Create a new Search Folder.
F4: Search for text within an open item.
CTRL+H: Find and replace text, symbols, or some formatting commands. Works in the Reading Pane on an open item.
CTRL+ALT+K: Expand search to include items from the current folder.
CTRL+ALT+Z: Expand search to include subfolders.
What exactly is your question tho? Please let me know. Thanks :) I personally use it on all my outlook installs. https://www.groovypost.com/howto/microsoft/delay-defer-schedule-delivery-outlook-2010-email/#2-delayall In the example in the screenshot, I think I set it to 10 minutes but I think you could make it 2 or 3 minutes also. This shortcut no longer works, and I can’t figure out how to do it (Alt-M (or clicking on the “from” button in the email header) brings up the list of accounts, but they aren’t numbered, so I have to (god forbid!) use my mouse to make the change. Sending emails from various accounts during the day, and this is driving me crazy!!!! Agree, why would they change the shortcuts!!!! Any thoughts on this one??? I agree, these are PITA steps backward. Why, or why? Thanks in advance. Did you find the shortcut to sort the inbox “from” sender? Thanks a lot Oh, I found the brilliant combination: Alt+H, then C then E, S, or D. Yes, Alt+C then Enter is now Alt+H then C then S. Yay, thank you Microsoft! appreciated it.. the shortcuts of CTRL + 1, CTRL + 2 are very useful thanks! Thank you for the collection. Nice work! I can’t seem to find a shortcut to open an email attachment, I rarely use the mouse so need a quick way to open each email attachement from the inbox view. Any ideas? ta. giles CTRL+B to make bold,* CTRL+I** to make italic, or CTRL+U to underline. CTRL+L to left-justify text, CTRL+E to centre it, CTRL+J to justify it, and CTRL+R to right-justify it *Note that CTRL+B works to Bold text while editing a message, but has an alternate application in Steve’s main list during Send/Receive. ** That’s CTRL+ the letter I, for Italic, not the number 1. … which makes me realize that we’re all getting more aware of what’s “case sensitive” for computers, and what is not. Really, we mean CTRL+i since CTRL+I would suggest also pressing the SHIFT key, which then wouldn’t work. Plus a new one I just learned, and wish I’d known years ago: SHIFT+F3 toggles the capitalization of selected text — lower cast, capitalize first letter, capitalize all. First the small error: “CTRL+A: Select all contacts.” This isn’t quite right. CTRL+A selects all of whatever item you’re in. Yes, in Contacts, it will select all contacts. But, in an email it will select all of the text. Or, in a list of emails, it will select all of them. If you type CTRL+A while typing an email, it won’t select all contacts. Second, the list is missing some near-universal shortcuts, and I think it’s be worth including these, because some people aren’t aware of them. Also, since Outlook changes at least one of my favorites (CTRL+F — which usually means Find within current text), it might be reassuring to find the others there as we expect them to be. I’m sure you know these, but in case you think these are too generic to include in your list, I’ll describe them here. The ones that come to mind are CTRL+ V,X,C,Z,Y,: CTRL+V which is the standard shortcut for insert or paste. This works in drafting emails, to paste in text. I wish there were a shortcut for insert/paste SPECIAL, making it easy to paste in text without also pasting in the formatting of the insert, but apparently there isn’t. CTRL+X is Cut & Insert in Clipboard (so it’s available to paste in somewhere else; very handy for moving text within a document) CTRL+C is Copy — copy text to the clipboard, but don’t delete it from where it is already. CTRL+Z is Undo — undo the prior action. Note Outlook remembers several actions, so CTRL+Z several times will undo the prior several actions. CTRL+Z may also work if Outlook tries to help you by doing some auto-correct or something but you preferred the text the way you typed it. CTRL+Y is Redo, AKA Undo Undo. If you CTRL+Z, but don’t like that, you can undo the undo with CTRL+Y. I widely use it more than others.. will be helpful. Thanks. Comment Name * Email *
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